Executive and Personal Assistant to Chief Executive Officer

Fairstead is a purpose-driven real estate firm dedicated to building sustainable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Maryland, Fairstead owns a portfolio of more than 25,000 apartments across 28 states that includes 17,000 units under management. Fairstead’s commitment to communities is realized through a comprehensive platform that leverages in-house expertise in acquisitions, development, design and construction, asset management, and property management.

Fairstead’s primary mission is to provide high quality housing to all regardless of income, and to make our stakeholders feel “Right at Home.” We accomplish this through an empathetic and innovative approach, and by utilizing our interdisciplinary platform as an investor, developer, owner, and operator. With a long-term commitment to its residents, communities, and partners, the Fairstead team stands out by:

• Listening to and understanding the needs of its residents, communities, partners, and stakeholders alike
• Developing and preserving high quality affordable housing in an innovative and sustainable fashion
• Creating a positive social and environmental impact within the properties and communities it serves

Fairstead’s Core Values: Empathy, Innovation, Entrepreneurship, Determination & Integrity

Fairstead is looking for an Executive/Personal Assistant to provide support to the CEO. We are seeking a candidate with strong communication and organization, ready to handle both professional and personal tasks. This position promises a dynamic and rewarding journey which could lead to a Chief of Staff role. Your expertise will be met with the highest level of compensation, reflecting our commitment to recognizing and rewarding top talent.

Responsibilities:

• Serve as the primary liaison between executive and internal/external stakeholders, ensuring effective communication and coordination.
• Manage executive's schedule, including making appointments and prioritizing conflicting demands.
• Anticipate executive's needs and proactively handle administrative tasks to support their efficiency and productivity.
• Assist with personal tasks as needed, such as scheduling appointments, coordinating travel, and managing household matters.
• Prepare agendas, take meeting minutes, and follow up on action items to ensure timely execution.
• Maintain executive’s contacts and relationships, including updating contact lists and organizing events.
• Act as a gatekeeper for executive, screening calls, emails, and visitors to manage their time effectively.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Collaborate with other administrative staff to streamline processes and improve overall efficiency within the organization.
• Stay informed about industry trends and best practices in executive support, continuously seeking opportunities for professional development and growth.

Qualifications:

• years of experience in providing high-level executive support, preferably to a CEO, in a fast-paced environment.
• interpersonal skills, with the ability to interact confidently and professionally with individuals at all levels.
• and adaptability to handle changing priorities and unexpected situations with poise and professionalism.
• problem-solving skills and the ability to think critically and creatively to overcome challenges.
• proactive and resourceful mindset, with the initiative to take on new tasks and responsibilities.
• in relevant software and tools, such as calendar management systems, productivity apps, and communication platforms.
• commitment to maintaining a high standard of professionalism and excellence in all aspects of the role.

Diversity in backgrounds and experiences is key to Fairstead’s growth and success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks.