Real Estate Administrator
Real Estate Administrator
Healthpeak Properties, Inc.
Scottsdale, AZ
See who Healthpeak Properties, Inc. has hired for this role
Position Responsibilities
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
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Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
- Answer management phones and assist with tenant needs
- Respond to inquiries by providing routine information and or taking and delivering messages
- Receive, distribute, and review all purchase orders, track purchase orders, cross reference in Avid, alert management of any problems or unresolved purchase orders
- Plan special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. and execute with management approval
- Maintain inventory of office supplies and property staff directory
- Prepare and administer service agreements and collect certificates of insurance
- Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
- Research account payable inquiries
- Support Chief Engineer with administrative tasks as needed.
- Monitor work orders and follow up with engineering team to ensure work orders are timely completed
- Compile, review, and process Tenant Utility Billings
- Provide management team with aged delinquency reports, and other reports, as requested
- Perform other miscellaneous tasks as needed/required.
- Must have a minimum high school education. Associate’s or Bachelor’s degree preferred
- Minimum of 2 years previous commercial property management experience
- Experience with MRI and Yardi software, preferred
- General accounting experience and knowledge, including an understanding of A/P, A/R
- Possess professional demeanor and excellent interpersonal and customer service skills
- Have access to reliable transportation and maintain a valid driver's license
- Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
- Excellent communication skills, both verbal and written
- Able to demonstrate strong multi-tasking skills
- Ability to work independently.
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Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Sales and Management -
Industries
Internet Publishing
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