Office Administrator

Our offshore energy client is seeking a dedicated Office Administrator to join their New York City team. This contract, on-site position is vital to the efficient execution of US project operations.

Responsibilities:

• General Office management, including but not limited to maintenance of office, organizing janitorial services, ensuring adequate office supplies, etc.
• Organizing meetings including resources (e.g. rooms, equipment, lunch, invitations, including contact with external parties etc.), preparing meeting materials, and taking minutes as needed
• Preparing and maintaining documentation – weekly, monthly, quarterly (as per Manager’s requirement) for labor-related, local economic benefits, operations and maintenance, and other expenses
• Helping build, maintain, and track relationships with local partners, stakeholders, and resources in the local and regional offshore wind communities
• Creating detailed and narrative summaries showing engagement with local businesses
• Assisting with travel and meeting planning
• Coordinate functional local office IT environment with IT officer
• Coordinate subcontract activities where applicable
• Receiving and processing requisitions, invoices, goods and services
• Creating overviews and reports (e.g PO's, holiday schedules)
• Ordering, maintaining, and distributing project-related safety equipment (e.g. PPE) and office equipment

Requirements

At least 2-3 years of Office Admin, Executive Assistance or Department Assistance experience - Offshore wind experience preferred.