Travel Coordinator

Title - Travel Coordinator/Representative

Location:- Onsite , Lenexa, KS , 66219

Duration : 05 Months

Shift/Time Zone: M- F : 8 AM -5 PM

Hours Per Week: 40

Job Description: The primary role of the Contractor Travel and Relations Coordinator is to manage and book all travel accommodations for the network of 7,000+ independent contractors who support onsite events on behalf of the Health and Wellness Services division. This position also includes secondary functions to support the Health and Wellness Division contractors with answering process and policy questions specific to items that are field related and will partner with the Event Specialist team to support any necessary staffing or administrative tasks as needed. The overall purpose of this role is to deliver excellent customer service to our field contractors through their interactions with booking/securing their clinic travel or overall field operations.

Duties and Responsibilities:

Manage and book all travel accommodations for independent contractors , including delivery of contractors itinerary through email, using 3rd party vendor sites

Responsible for making changes, addendums, refunds, and cancellations for all subcontractor travel

Adhere to corporate guidelines of standards of travel, including budget constraints, quality of hotel properties, partnering with various travel companies to supply services to our clients (including corporate contacts for commercial vendors such as Hertz and Avis)

Responsible for managing budget in coordination with the Program Management team, including invoicing and reconciliation. Enforces the Travel Guidelines as provided to all contractors when booking travel

Ability to take off hours phone calls for travel escalations and fixes when needed

Enforces/references the corporate flight agreement for contractors before booking any airfare

Utilize the corporate credit card to maintain accurate records of purchase for all clients which includes keeping a master tracking grid up to date with accurate records to ensure accurate reconciliation at month end